Compliance Coordinator
Our Compliance Coordinator helps clubs and leagues meet and maintain safeguarding and governance standards.
Who Needs a DBS?
Anyone who works or volunteers with children or adults at risk in a regulated role needs an ECB Enhanced DBS check. This includes positions such as:
- Club Safeguarding Officer
- Coach
- Assistant Coach
- Junior Supervisor
- Team Manager
- Team Captain
- Vice-Captain
- Umpire
DBS as Part of Safer Recruitment
DBS checks are a vital part of the safer recruitment process. They help identify individuals who may not be suitable for certain roles, ensuring the safety of all club members and maintaining a safe environment for everyone involved.
DBS Process for Club Safeguarding Officers
Club Safeguarding Officers oversee the entire DBS process, which includes initiating DBS checks, validating ID, and monitoring renewals. If a Club Safeguarding Officer needs a DBS check, they should contact either their League Safeguarding Officer or a YCB Club and Community Development Manager for assistance.
Update Service Explanation
Once individuals receive their DBS certificate, they can subscribe to the DBS Update Service, which keeps their certificate up to date. The service automatically rechecks the DBS annually. If there are any changes to the criminal record, the individual will be notified, and the certificate will be updated accordingly. This way, DBS checks stay valid without requiring a reapplication.
Recent Changes to DBS Rechecks
The DBS has updated its user agreement, and now individuals must log into their Update Service account annually to renew their subscription. Failure to do so will result in a lapsed account, which will lead to a failed ECB check. If this happens, the individual will need to apply for a new DBS certificate, as subscriptions cannot be reinstated once they’ve lapsed.
Individuals are now required to:
- Complete the annual status check questionnaire, emailed 30 days before renewal from dbs@ecb.disclosures.co.uk.
- Ensure their Update Service registration is active, with confirmation sent 30 days before renewal from donotreply@dbs.gov.uk.